OD / CC Renewal Across Chennai

The RBI Master Directions and lending-norm circulars require banks to sanction working-capital OD/CC limits for a defined tenor (usually 12 months) and to review or renew them annually. At renewal the borrower must submit audited financials, provisional/estimated results for the current year and projected figures for the next, so the bank can reassess the assessed bank finance. This is the operative framework for an OD/CC limit renewal engagement and is distinct from a fresh sanction: the facility already exists, so the exercise is a periodic re-justification of the sanctioned quantum rather than a first-time appraisal.

For smaller working-capital limits the Nayak Committee simplified turnover method is commonly applied: working-capital requirement is taken at 25% of projected annual turnover, of which the bank funds 20% of turnover and the borrower brings a 5% margin. At renewal, the projected turnover in the CMA/provisional statement therefore directly drives the eligible limit, so realistic and defensible turnover projections are critical. Understating turnover shrinks the renewed limit; overstating it invites the bank to seek justification and can delay renewal.

For larger limits banks assess the Maximum Permissible Bank Finance (MPBF) built on the Tandon Committee framework, computing working-capital gap as current assets less current liabilities other than bank borrowing, then deducting the stipulated margin (commonly 25% of current assets under the second method of lending). At renewal the current-asset build-up - inventory holding, receivable days and creditor cycle - is re-examined against accepted norms. A slow-moving inventory or stretched debtor position can reduce the permissible finance even where turnover has grown.

Independent of the sanctioned limit, the amount actually drawable each month is the Drawing Power (DP), computed from periodic stock and book-debt statements after applying prescribed margins and excluding creditors for stock and non-current/overdue debtors. Renewal does not remove the monthly discipline: even a renewed limit is capped by current DP. Late, incomplete or overstated stock statements cause the bank to cut DP or charge penal interest, so accurate monthly submission is an integral part of maintaining a renewed OD/CC facility.

Under RBI's prudential Income Recognition and Asset Classification norms, an OD/CC account is treated as out of order and can slip to a Non-Performing Asset if the outstanding remains continuously in excess of the sanctioned limit/DP, or if there are no credits sufficient to cover interest, for 90 days. A lapsed renewal that leaves the account on an expired or ad-hoc limit heightens this risk. Timely renewal keeps the account regular and protects the borrower's credit standing and interest-servicing classification.

Where the borrower is a company, the bank's charge over stock, book debts and other secured assets must be registered with the Registrar of Companies in Form CHG-1 within 30 days of creation. At renewal, if the limit is enhanced or the security package or charge terms are modified, a modification of charge must again be filed in CHG-1. Keeping ROC charge records aligned with the renewed sanction avoids disputes on security and is a standard check in a company's OD/CC renewal file.

Interest payable on working-capital borrowings from a bank is deductible for income-tax only in the year of actual payment, and interest that is unpaid and converted into a fresh loan or advance is deemed not paid. This matters at renewal because penal or overdue interest arising from a lapsed limit, if not actually paid before the return due date, is disallowed. Clean, timely renewal that avoids penal interest also protects the deductibility of finance cost in the borrower's tax computation.

For working-capital limits above bank-specified thresholds, sanction and renewal terms typically require a periodic independent stock audit verifying the existence, valuation and quality of inventory and book debts underpinning the DP. While the stock audit is a distinct assignment, its findings feed directly into the renewal appraisal: adverse observations on slow-moving stock, inflated valuation or overdue receivables can reduce the renewed limit or DP. Preparing clean, reconciled stock and debtor records ahead of renewal reduces friction on this condition.